Wills Conference HERO

77th Annual

Wills Eye Conference

March 6-8, 2025
Philadelphia, PA

Wills Conference HERO

2025 Exhibitor Application

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EXHIBITOR APPLICATION

As it should appear in conference materials.
Mailing Address

EXHIBIT SPACE & FEES

All display materials and contents must conform in all respects to applicable safety, health, and fire codes. All materials used within the display, for decoration, or any displayed products shall be flame retardant. Biohazardous materials are prohibited.
Electrical Outlet Required
$0.00

Billing Information

Contracts with full payment must be received no later than Friday, February 14, 2025. All fees must be paid by corporate check, personal check, or credit card (Visa, MasterCard, or AmEx). The application deadline for exhibiting companies who wish to be listed in the final program is February 1, 2025. A list of exhibit staff must be submitted by March 1, 2025.
Payment Method
IMPORTANT: BOOTH SPACE IS NOT REGISTERED UNTIL FINAL PAYMENT IS MADE.

EXHIBIT HOURS
Friday, March 7: 7AM to 5PM
Saturday, March 8: 7AM to 12:30PM

MOVE IN
Thursday, March 6: 6PM to 10PM
Friday, March 7: 6AM to 7AM

MOVE OUT
Saturday, March 8: 12:30PM to 2PM
(All exhibitor materials must be removed by 2PM)

Cost per exhibit space:

$6,500….Foyer
$5,000….Foyer Annex A
$4,000….Foyer Annex B
$3,500….Annex
$2,500….Exhibit Room A
$2,000….Exhibit Room B

Wills Eye Alumni Society
EIN #81-0737759

 The Foyer and Foyer Annex spaces are areas with visibility and prominence. The registration desk and break refreshment stands are located in the main exhibit rooms and feature significant traffic flow. Each exhibit space will be approximately 8’ x 10’ and includes a draped table, chairs, and electrical access. Set up time is from 6 PM to 10 PM on Thursday, March 6, 2025. Tear down will be on Saturday, March 8, 2025 from 12:30 PM to 2 PM.

Security guards will be stationed in the exhibit area 24/7 during the conference. As the 77th Annual Wills Eye Hospital Conference is not responsible for any loss or damage to exhibitors’ property, exhibitors must take precautions to protect their material. It shall be the responsibility of each exhibitor to maintain insurance coverage against injury to person or damage to or loss of property in such amounts as the exhibitor shall deem adequate.

Ship Materials to:

Wills Eye Conference
c/o Philadelphia Marriott Old City
1 Dock Street
Philadelphia, PA 19106
Attn: Stacey Campbell
(include booth location)

Deliveries accepted as of Thursday, March 6, 2025